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SOP Writing: A Step-By-Step Guide to Draft a SOP

Everybody has a dream and we all work hard to make it a reality. Some of us aspire to study in another country. When we desire to study abroad, we must go through a specific procedure. You must provide certain documentation to the admission committees of the universities to which you are applying. The Statement of Purpose helps convey how your candidature stands out. We will learn SOP writing in this article.

SOP Writing A Step-By-Step Guide to Draft a SOP

What is an SOP Document?

SOP is a document that explains who you are and what you do. It reflects your personality as well as your extracurricular accomplishments. It demonstrates your accomplishments outside of the classroom. Good SOP writing gives you a chance to demonstrate that you are a perfect fit for the university to which you are applying. A solid SOP might assist you in receiving an acceptance letter.

As a result, SOP writing demonstrates who you are outside of your academic achievements. You should include situations that led you to this career path in this document. Also, express your desire to advance at the institute or university to which you are applying. After reviewing your SOP, the admissions committee should be able to determine how much value you would provide to the course to which you are accepted.

The Significance of SOP Writing 

A well-written, innovative SOP aids the admissions committee in deciding on your application. SOP depicts your entire life, including your goals, values, knowledge, and future vision. An excellent SOP paints a picture of who you are. SOP allows you to construct a picture for them and explain why they should trust you. A strong SOP might sometimes mask a lackluster academic record.

This is the only admissions document that takes a subjective approach. SOP writing is your sole chance to demonstrate that you are distinct and will stand out from the crowd. Your SOP may also help you with your visa application. If you don’t correctly present your notion in your SOP, the admission committee may disregard it.

Crucial Elements to Consider when Drafting an SOP

The following are some of the points you should consider including in your SOP writing. Later in the post, we’ll go over all of the points in detail and in what order they should be presented.

  • Information about the individual.
  • Details about your education.
  • Internship and/or work experience.
  • Goals you’ve set for yourself in the near and long term.
  • Why did you choose this field?
  • Curricular and co-curricular activities.
  • If you have any published work, please list it here.
  • If you have one, write a paper or a thesis.
  • Other hobbies and interests.

In case, you need help here are the Top 11 SOP writers in India

Step-by-Step Instructions for Crafting a Statement of Purpose

SOP writing should be done in stages. Each section should be well-written and convey the desired message. Let’s go over the various portions of the SOP and the key things that should be included.


You must introduce yourself, your aims, and your passions in this portion of the SOP. This part needs to be brief and to the point. Don’t squander time penning lengthy sentences. You could want to mention a pivotal moment in your life that led you to your chosen field of study in this section. To make this section more interesting, you can employ your creative writing skills by incorporating analogies or quotes. Make sure that the introduction isn’t too long.

Everything they Need to Know About Your Graduate and Undergraduate Accolades:

This section can be broken down into smaller sections. If you’ve done any form of study, write about it. Mention who you worked with to conduct your research. What role did you play in it, and how did it turn out? Professors are likely to read these statements, so make sure they are written properly and effectively.

Any paper, thesis, or project report that was completed as part of a course requirement should be listed here. If you have any employment experience, include it in this field. Mention your experience in the fields of research, testing, design, or any other field relating to the topic of your application.

If you worked after graduation and before applying, please describe where you worked, e.g., for a firm, a non-profit organization, or a non-governmental organization, and what your responsibilities were. Also, explain how the event inspired you to apply for jobs or pursue higher education.

Check out the Top 7 SOP Writing Services in Delhi

What is Your Motivation:

You might be expressive and passionate about your future endeavors in this section of the SOP writing. This is the section in which you can explain why you want to apply for admission. You might also tell the story or an incident that prompted you to make this decision for future study.

  • This might be a lengthy paragraph. You might indicate any specific topic of interest you have in this section. Make a list of the topics or areas of research that you’d want to work on. Write down what you already know and have learned about the subject.
  • Conduct research on the school, its departments, instructors, and anything else you can think of. Find out about professors, who are researching your topic of interest and mention them. Demonstrate your want to collaborate with the educator.
  • Find out about any other programs they have and express an interest in working in one of them.
  • Show your curiosity and willingness to face all of the hurdles to complete the course at the end of this section.

Overall, discuss all of your plans for achieving the objectives. Let them know what discipline you’d like to work in; it may be researching. If you intend to work for a certain organization, make sure to indicate that. All of this will demonstrate how effectively you have prepared for the future. Also, mention if you have any research or industry experience scheduled for a specified time period.

SOP Writing Format: 

In general, all universities around the world use the same template. However, the substance of the SOP writing differs depending on the course to which you have applied. There are many templates for various courses, such as MBA, MIM, MS, and UG. The majority of the templates can be found on the internet.

Each SOP must be distinct, thus you must add your personal touch to make it stand out. Many resources can assist you in excellent SOP writing. Similar to how different institutions have distinct SOP standards, different countries have varied SOP writing formats. Universities may give you recommendations on how to draft SOPs in that country’s format. You’ll discover a wide range of formats here.

Recommended Read: Best Practices to Write an SOP for Ph.D

What do Universities Look for in an SOP

Keep in mind that the admissions committee will be reading hundreds, if not thousands, of SOPs at the same time when composing them. As a result, you should have an SOP that is well-written and stands out from the rest. The following points should be kept in mind during SOP writing.

  • Your SOP should show your writing abilities and be free of grammatical errors. It should have a good vocabulary but not too many heavy terms. It needs to be balanced. If you use too many big words, you might not be able to communicate what you’re trying to say.
  • Make sure you highlight your distinctiveness and specialization. The committee should be able to recognize you as a unique individual. Your SOP should represent your career aspirations, personal hobbies, and portray you as a person.
  • Mention how you can add your talent, experience, and interests to the department or university. It should be a two-way process in which you may contribute to the college or university, and then when you are admitted to the university and do well, you will receive a jump start on your career.

Your involvement in extracurricular activities such as athletics or your volunteer work in the community and society. This has the potential to make a positive impression on the admissions committee.

  • Make a list of all you know about the university/college. Mention what you know about the facilities, the courses in detail, the student programs they offer, and the internship opportunities they provide.

Remember to include in your essay that the reasons listed above are some of the reasons why this university stands apart from others and that this is why you are applying to this university. Your SOP should demonstrate that you have thoroughly researched the university and are not applying at random.

  • In your SOP, you must explain why you chose the subject and why you want to learn more about it. The sentences should be genuine and unique. There should be no arrogance expressed in any way. You should not brag in your essay because the admissions committee will not be interested.

How to Stand Out From the Crowd With Your SOP:

We now understand the significance of the statement of purpose. We’ve also seen what essential elements should be included in the SOP. Let’s look at how to make your SOP stand out among the thousands of other applications. The most basic and crucial thing to keep in mind is that your writing should be sharp and clear. The word limit and format of the SOP are other key considerations.

Essential SOP Writing Tips

  • When creating an SOP, keep in mind the course you’re writing for. Make a list of everything you know about the course and everything you’ve learned about it. Make certain you don’t forget anything.
  • Spending too much time writing about your family’s history and background is a waste of time.
  • To evoke sympathy, avoid writing about any sensitive financial details. You can also submit other documents specifically for that purpose to be considered for scholarships.
  • Include information about your professional background.
  • Do not go over the word limit.
  • In your SOP, avoid using any complimenting wording, be sincere.
  • Colored sheets and innovative fonts should be avoided.

SOP Authoring Recommendations Include the Following

The guidelines below can help you systematically write an SOP. You will be able to write a decent and stunning SOP if you follow these tips.

Research the Course and the University: 

You should know everything there is to know about the course and the university to which you are applying. Learn about the university’s history and culture, as well as the success stories of its graduates.

Find out how well your field of interest fits into the university’s curriculum. Learn more about the professors mentioned previously in the essay. Investigate the current student programs thoroughly. Find out what the universities are recognized for or respected for.

Make a Plan:

Now that you’ve learned about the university and the courses available. Begin drafting your SOP. Plan out your outline and consider how you’ll write it. Remember to include how you became interested in the subject you’re applying for in your planning. Determine how and where you’ll integrate your accomplishments, background, projects, and hobbies, among other things.

Consider Your SOP’s Theme:

Your SOP should be based on a theme related to your area of interest. The essay should be targeted and concise. Consider the incident that led you to the conclusion that you needed to register in this course for the theme. Remember to mention your life aims and goals. Do not break from the theme when planning and designing the entire SOP.

Putting Together the Information You Will Need:

We need to construct a list because we all know that SOP is a large document that requires a lot of topics to be covered. Make a list of items you believe should be included in the SOP. Remember to include all significant events in your life in your writing. Include your short- and long-term objectives, as well as your interests.

Begin by developing a list of the items you believe should be included. Remember, this is only a list, so keep adding points as you think of them. Later, you can make changes to the list. Everything, including your academic, professional, and other life achievements, should be expressed.

Pruning the List:

Now that you’ve gone over everything above, you should have a good idea of what to put in the SOP. Now go over your list of items to include in your SOP again, and while keeping the theme in mind, strike out any elements that you believe are no longer relevant.

This is a crucial step; carefully consider what to keep and what to cross off the list. If you believe a point isn’t necessary but is very important to you and you want to include it in the SOP, make it brief and to the point. You should include points that are relevant to the course you are applying for. Include your project, thesis, or job experience in the SOP if you are applying to a postgraduate or master’s program, for example.


Work on the Manuscript:

Now that you know everything that has to be included. You are fully aware of what is critical, what is less critical, and what is not required at all. You can begin writing the SOP now. Remember to keep the usage of technical terms to a minimum. Make an effort to write in an active voice. If you must take a break or a gap for any reason, do so in a positive manner. An introduction and a conclusion should always be included in your SOP. SOPs are always written in reverse chronological order.

Write, Edit, and Rewrite:

Now that you’ve completed the SOP, it’s time to go over it again and double-check for any errors. You should not send the SOP just after you’ve done composing it. Editing is crucial, and it should be approached with caution. Look for mistakes in language, punctuation, and grammar. This type of error will never be tolerated at a university. It’s a good idea to reread your SOP with a fresh head after a one or two-day pause. If you believe it is required, feel free to rewrite the SOP.

Frequently Asked Questions- FAQs

Q1. What are the most crucial aspects to keep in mind when creating an SOP?

You’ll need to tell your narrative as clearly as possible so that Adcom realizes how eager you are to enroll in the university’s course. Make sure they know how well you’ll fit in.

Q2. What data should I include in my SOP if I’m applying as a Ph.D. candidate?

As a Ph.D. candidate, you should keep the following elements in mind when preparing an SOP. Make a statement about yourself. Describe how and why you are a good fit for this course and university.

Write instances that demonstrate your ability to be competitive, smart, and intellectual. Share your knowledge, experience, and abilities. Any previous difficulties must be reported to the institution. Finally, you should ensure that they perform well.

3. In my SOP, how much personal information should I include?

The SOP is a document that contains personal data. It contains information about your hobbies, skills, and performances, among other things. You should highlight the incident that led to your decision to enroll in this course. Don’t brag about yourself. Keep it short and sweet and avoid going overboard.

4. What should be the ideal word count for an SOP?

Unless otherwise indicated, the SOP should be no more than two pages long, or approximately 800 to 1000 words. SOPs that are too long may become tedious and ignored. SOP that is too short can reveal your failure to communicate effectively. Some colleges require that the SOPs be produced in a maximum of 500 words. It is preferable to follow the university’s guidelines.


We hope that this post has helped you create a strong SOP and, as a result, gain admission to the university or course you want to pursue. Remember that a strong SOP will create an excellent first impression on the admissions committee.

So, carefully design the SOP, remembering to include your areas of interest as well as previous work like projects, thesis, and papers. Present yourself as honestly as possible, with all of the necessary information. Make sure to write the SOP in such a way that it gives you a positive first impression.

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